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Management & governance

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Management & governance

Building a better board

Our Communities have developed ‘The Boards, Committees & Governance Centre’ to help community groups and their board/committee members to build a better board, be a better board member, and find or advertise board positions. There is an extensive range of factsheets, templates and guides to help govern your group. Click here for more information.

You can also download a ‘Transform Community Committees & Boards guide’, which is a useful resource for running an effective and productive board.

Alternatively, a number of helpsheets are also available on running fully functional boards and committees, which are critical to the success of community organisations. Advice is provided on how to manage meetings, board responsibilities, avoiding burn-out and important considerations in recruiting new board members, as well as dealing with conflicts of interest.

Before you agree to joining a board, make sure you are well aware from the onset as to what is expected from you – find out what your responsibilities are and what is expected from you as a board member. Community Australia’s 'Surviving and Thriving as a safe Effective Board Member' is a good guide which you can order to explain the functions of a board and board member roles and responsibilities.

Governance health check

Farm Tree & Landcare Association have developed the Governance Health Check list. How does your group rate on the governance health check? More importantly, how can you improve the diagnosis? The following list contains some of the components that a group practising good governance should demonstrate. Rate your group against the categories below, and from your assessment (yes, no, or otherwise) note down the most important governance priorities for your group to work on. Click here for more information.

Roles of committee members

Victoria Landcare have developed the Landcare Notes Factsheet series which covers the ‘Committee Roles’ If your group is going to work effectively and achieve what you want to do, you need a good committee to help make it happen. Members and office bearers need to understand what each committee position entails; this Landcare Note will help define the roles and responsibilities. Click here for more information.


If the board can be considered the mind of a community group, the meetings are the heart. This is where all major decisions are made and the board comes together as a group to steer the organisation towards its mission. Source: Taken from Our Community.

Community Australia have put together a Making Meetings Work guide, which provides useful information on what is involved in running a meeting and how to get the most out of your meetings.

Succession planning

Victoria Landcare has developed a Landcare Note on Succession Planning. Leadership is important to the success of your Landcare group. Leaders play an important role, inspiring and motivating their teams. This note shows the value of having a leadership strategy for your group and gives tips on what elements should be included. Click here for more information.

People management

People - whether paid staff or volunteers - are the key to the success of any community organisation. Managing relationships with staff and volunteers is imperative.

A number of helpsheets are available on Our Community Australia to help you recruit and manage volunteers, paid staff and board members. Check out the People Management section on the Our Community website.


Part of having good governance also involves following good financial management. Our Community Australia has developed a range of resources on keeping the books, budgeting, auditing and invoicing. Click here for more information.

Model rules

The Department of Fair Trading has developed a set of model rules for associations and not-for-profit groups. All incorporated associations must have a set of operating rules. These rules are sometimes known as the incorporated association´s constitution. This written set of rules outlines the incorporated association´s operations, its members´ rights, how the management committee works and how meetings will be run. You may use either the model rules or you can write your own rules. The model rules are a standard set of rules that an incorporated association can use instead of writing their own. Click here for more information.



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